User Profile, Settings, and Dashboards

The fuentis Suite offers extensive personalization options that allow you to tailor your workspace to your individual needs and workflows. From basic profile settings and visual adjustments to customized dashboards – these features are essential for efficient work in the Information Security Management System (ISMS) and other modules of the Suite.

Why is this relevant?

Efficiency boost: Personalized dashboards and quick access reduce navigation time
Compliance support: Clear visualization of measures, risks, and requirements in line with ISO 27001
User-friendliness: Individual adjustments such as dark mode or font size improve ergonomics
Role-based views: Different dashboards for different responsibilities within the ISMS

Main Concepts and Functional Areas

1. User Profile – Your Personal Control Center

The user profile is the central starting point for all personal settings and preferences in the fuentis Suite. It consists of three main areas:

1.1 Personal Data and Profile Picture

How to access profile settings:

Click your user icon in the top-right corner of the interface
Select “Edit settings”
You will be redirected to your personal user settings

Manageable profile data:

Profile picture: Upload via upload icon, remove via delete icon
Contact details: Name, email, phone number, and business information
Organizational affiliation: Department, position, ISMS responsibilities

Pro tip: A meaningful profile picture and complete contact details simplify collaboration, especially when assigning measures and responsibilities.

1.2 Visual and Functional Adjustments

Language setting:

Available languages: German and English
Instant switch for the entire interface
Important for international teams and auditors

Dark Mode:

Reduces eye strain during long working sessions
Particularly useful in low-light environments
Switchable anytime in user settings

Font size adjustment:

Adjustable via plus/minus controls
Accessibility support for users with visual impairments
Optimized readability across devices

Date format:

Multiple international formats (DD.MM.YYYY, MM/DD/YYYY, etc.)
Important for correct ISMS documentation
Adaptable to regional or corporate standards

Note: Combining font scaling with browser zoom may cause undesired effects.

1.3 Security and Access

Logout function:

Securely log out of the fuentis Suite
Essential for shared workstations
Protects sensitive ISMS data

2. Dashboards – Module-Specific Overviews

Dashboards are individually configurable overview pages for specific modules such as ISMS or BCMS (Business Continuity Management System), or for the entire application (Launchpad). They provide quick insights into KPIs, statuses, and tasks. Each user can configure multiple dashboards, which must be activated to be visible.

Pro tip: Create different dashboards for specific project phases and activate/deactivate them with a single click.

2.1 Creating a Dashboard

Step-by-step:

Navigation: User icon → Edit settings → Dashboards
Creation: Click “Create”
Naming: Provide a meaningful name and optional description
Positioning: Choose between:
- ISMS Dashboard – specific to ISMS
- BCMS Dashboard – for Business Continuity Management
- Launchpad – cross-module overview

dashboard-1

dashboard-2

dashboard-3

2.2 Configuring Dashboards

After creation, you can add and configure widgets:

Available ISMS widgets:

Modeling: Overview of modules, measures, requirements, controls
Risk analysis: Inherent and residual risk display
Measures by status: Implementation progress
Requirements by status: Compliance overview
Controls by status: Effectiveness checks
My tasks: Personal to-do list

Widget configuration options:

Data source: Choose the information to display
Unit and scope: Filter by organizational unit
Display form: Chart type, colors, sorting

Best practice: Start with 4–6 widgets and expand as your needs evolve.

2.3 Managing Dashboards

Activation/deactivation:

Toggle switch at bottom left of dashboard card
Only active dashboards appear in modules
Multiple dashboards can be active in parallel

Editing:

Pencil icon for name/description changes
“Configure” for widget updates
Drag & drop to rearrange widget positions

Deletion:

Trash icon with confirmation dialog
Deleted dashboards cannot be restored

3. Launchpad – The Central Homepage

The Launchpad is a cross-module overview page serving as the central entry point into the fuentis Suite. It provides quick access to modules and key information at a glance.

launchpad-1

3.1 Launchpad Highlights

Differences from dashboards:

Scope: Entire fuentis Suite instead of a single module
Widgets: Cross-module rather than module-specific
Access: Via fuentis logo in the top-left
Purpose: Starting point and navigation hub

3.2 Launchpad Widgets

Quick Access:

Configurable shortcuts to frequently used functions
ISMS phase shortcuts
Custom links (e.g., to Service Hub)
Add via ”+” in widget

Recent Target Object Groups:

Displays recently edited assets/scopes
Quick re-entry into ongoing tasks

Cross-module statistics:

Number of threats by risk value
Target object groups by type
Risks by inherent risk value
Task overview across all modules

dashboard-launchpad

Other Launchpad widgets:

Requirements count by status
Measures count by status
Threat count by inherent risk value
Target object groups by type
Risk count by inherent risk value
My tasks – personal task list with direct links
Control count by status

3.3 Launchpad Quick Start

Recommended setup:

Quick Access widget with links to:
- All ISMS phases
- Service Hub (documentation)
- Frequently used reports
Recent Target Object Groups for quick continuation
My Tasks for personal task tracking
Asset count by type for inventory overview

Implementation Aids and Best Practices

Dashboard Quick Start Guide

Suggested ISMS dashboard setup:

Name dashboard and select ISMS dashboard position
Arrange widgets in pairs (2 per row)
Configure Modeling widget:
- Data source: Measures (ideal starting point)
- Filter by relevant scope
Configure Risk analysis widget:
- Data source: Inherent risk
- Use same scope as Modeling widget
Activate dashboard for immediate use

Dashboard Strategy

For ISMS managers:

Create separate dashboards for different ISMS phases
Use risk widgets for management reporting
Configure measure widgets for implementation control

For operational staff:

Focus on “My tasks” and assigned measures
Configure widgets for personal responsibilities
Add quick access for frequently used functions

Suggested structure:

Row 1: High-level KPIs (2 widgets)
Row 2: Detailed analysis (2 widgets)
Row 3: Personal tasks/actions

Visual hierarchy:

Place most important KPIs top left
Group related widgets together

Collaboration and Standardization

Team dashboards:

Develop standard dashboard templates per role
Document widget configurations
Share best practices within teams

Alignment with ISO 27001 and BSI IT-Grundschutz

ISO 27001 Context

Dashboard and personalization features support multiple ISO 27001 requirements:

A.5.1 Information Security Policies:

Dashboards visualize policy compliance
Measures show implementation progress

A.6.1 Internal Organization:

Role-based dashboards for responsibilities
Task widgets clarify accountability

A.18.2 Information Security Reviews:

Risk widgets for ongoing monitoring
Status dashboards for management reviews

BSI IT-Grundschutz Integration

Module monitoring:

“Modules” widget shows implementation status
Requirements widget for Grundschutz checks

Protection needs analysis:

Target object group widget for asset overviews
Risk widgets for protection level assessments

How the fuentis Suite Supports You

The fuentis Suite delivers significant value through personalization and dashboard features:

Compliance Support

Dashboard screenshots for audits
Historical views of progress
Export functions for reporting
Transparent status tracking

Integration and Interoperability

Unified interface across modules
Consistent usability concepts
Centralized user management
Single Sign-On support

Additional Resources

Play video

The video is hosted on YouTube. Playing it sends data to Google.

Support

fuentis Service Hub

Key Takeaways at a Glance

Personalization increases efficiency: Custom UI settings and dashboards reduce workload and improve ISMS clarity.
Dashboards visualize compliance: Widget-based display of measures, risks, and controls makes ISO 27001 compliance transparent.
Launchpad as the central entry point: Provides quick access to ISMS functions and reduces navigation effort.
Role-based configuration: Dashboards tailored to responsibilities support focused work without overload.
Continuous optimization: Dashboards should be updated regularly to meet evolving needs; the fuentis Suite offers flexible, no-code customization.